10 Setting up Standard and Distance (Mileage) Based Pricing

Unless you are an Airport Transfer company, where perhaps all your prices are fixed prices, distance travelled affects the fare price. Here is where we will describe setting up distance-based pricing, also known as mileage-based pricing. (Fixed pricing is covered in a later section.)

To setup distance-based pricing, first, go to the VEHICLES panel

In the ‘Vehicles’ panel (above), click/tap the magnifying glass in the red pricing column for the vehicle you want to look at or edit the pricing.

After clicking on the magnifying glass, below is what you will see.

Standard Pricing

At the top-left, you will see ‘Quotation Mode’, select if you want the journey price to be hidden from the customer when they are making a reservation.

In the top left section, enter or change any of the fields as required, for this vehicle. ‘One Way Price’ and ‘Return Price’ are your distance based prices, for example, £2.90 per mile.

Non-Swedish users can ignore the ‘Time based’ pricing. Base to Pick-up and Drop-off to base gives you the option of charging for the extra distances driven without a passenger in the vehicle.
Standing fee is a charge to use the vehicle, in addition to the miles/Km travelled. The fee will be multiplied by the number of passengers in the vehicle.


In this section (bottom left) you can charge an amount for the extra services you provide. For example, providing a baby seat (if the passenger requests one). Leave as zero if you do not make a charge.

The Passenger Fee is the charge for each passenger carried. Starting with the number you enter in the ‘Passenger Fee Start From’ field. For example if ‘Passenger Fee Start From’ number is 3, there will be an additional passenger fee charged for every passenger over 3 passengers.

Our of hours Pricing

As the title suggests, here you can uplift your distance (mileage) pricing for journeys at anti-social times, for example in the middle of the night.

In the ‘Out of hours Pricing’, enter your start and finish times. Then select ‘Percentage’ or ‘Fixed’. If you select ‘percentage’ then adding in 20 in the ‘Night’ row, will uplift the standard pricing by 20%. If you select ‘fixed’ adding 20, will add 20 units of your currency (for example £20 or €20 or $20, etc) to the price.

Hourly Table Price

In the ‘Hourly Table Price’ section, just add in your ‘price by the hour’ rate, if you want to offer a price by the hour. If you have a sliding scale of charges, depending on how many hours you are booked for, enter them under the ‘Dynamic Hourly Price’ option. For example, the hourly rate up to 2 hours. Then the hourly rate up to 4 hours and so on.

Click ‘Save’ when done.

Radius Pricing

Radius pricing can be used as an alternative to a minimum charge. By charging more per mile for shorter journeys. Alternatively, you can use Radius pricing to reduce the mileage price for long journeys.

In the example below, if the journey is less than 2 miles, it is charged at £4.00 per mile. If it is 5 miles or less, at £3.00 per mile. Greater than 5 miles – your normal mileage rates apply.

On the right of the screen, you will see ‘Radius Pricing’. Select ‘Add Radius’ at the top of the table.

Double click on the zero in the ‘Up to Distance’ column. Enter in a number ‘2’, in the ‘Up to Distance’ column. Then in the ‘One Way Price’ column enter in ‘4’ and in the ‘Return Price’ enter in ‘4’ also. Now click elsewhere on the blue row to save the entry. It should look like the first row in the image above.

What you have done is tell the system to charge £4 per mile for all journeys up to 2 miles in distance, for this vehicle. Now, select ‘Add Radius’ again and enter in 5, 3, 3. Now you have told the system, for journeys up to 5 miles, charge £3 per mile. For journeys greater than 5 miles, your normal mileage price for this vehicle will apply and the radius pricing will be ignored.

Pricing Video Tutorial

This video has been created by our Spanish software developers. It shows you the functionality available with standard pricing. It may be too in-depth for now, but you can always refer back to it at a later stage if you need to.

Continue on to
11  Front-End Panel or Return to Setup Menu